Privacy Notice

Last updated: 20 May 2026

This privacy notice explains how ET Actuarial Limited ("we", "us", "our") collects, uses and protects personal data when you interact with this website or engage our services.

1. Who we are

ET Actuarial Limited is the data controller for personal data described in this notice.

Legal name: ET Actuarial Limited
Company number: 14329121 (England & Wales)
Registered office: Low Barn, Llancayo Business Park, Usk, Monmouthshire, NP15 1HY, United Kingdom
Privacy contact: privacy@etactuarial.co.uk

2. What personal data we collect

We may collect the following categories of personal data:

Identification data — name, job title, employer.
Contact data — business email address, telephone number, business postal address.
Enquiry content — the message you send us via our contact form, email or telephone.
Engagement data — information you provide during a client engagement, including (where relevant) policyholder data, scheme member data or financial records provided under formal data-sharing terms.
Website usage data — IP address, browser type, pages visited, referring URL, collected by our hosting provider's standard server logs.

3. How we use your personal data

We process personal data for the following purposes:

To respond to enquiries and provide information you request.
To negotiate, agree and deliver actuarial consulting services under a written engagement letter.
To comply with legal, regulatory and professional obligations (including Technical Actuarial Standards, the Actuaries' Code, anti-money-laundering rules and our duty to keep client records).
To maintain the security and integrity of our website and IT systems.

4. Lawful bases for processing

Depending on the purpose, we rely on one or more of the following lawful bases under the UK GDPR:

Contract — processing necessary to enter into or perform a contract with you.
Legitimate interests — to respond to enquiries, operate our business and maintain professional records, balanced against your privacy rights.
Legal obligation — to meet record-keeping, tax, regulatory and professional standards requirements.
Consent — where we ask you to opt-in to optional communications.

5. Sharing personal data

We do not sell personal data. We share personal data only:

With service providers under written contracts (for example, IT hosting, email, secure document-sharing platforms).
With professional advisers (lawyers, auditors, accountants) under their own professional confidentiality duties.
With regulators or courts where required by law.
Where authorised by you in writing as part of a specific engagement.

We do not transfer personal data outside the United Kingdom unless an appropriate safeguard recognised under the UK GDPR is in place.

6. How long we keep personal data

We retain personal data only for as long as necessary for the purpose for which it was collected, and to satisfy legal, regulatory and professional record-keeping obligations. Engagement files are typically retained for a minimum of six years from the close of the engagement, in line with actuarial professional guidance and statutory limitation periods.

7. Your rights

Under the UK GDPR you have the right to:

Access the personal data we hold about you;
Request correction of inaccurate data;
Request deletion in certain circumstances;
Restrict or object to processing in certain circumstances;
Request portability of data you have provided to us;
Withdraw consent where processing is based on consent.

To exercise these rights, email privacy@etactuarial.co.uk. We will respond within one month.

8. Complaints

If you are unhappy with how we have handled your personal data you may complain to the UK Information Commissioner's Office (ICO) at ico.org.uk. We would, however, welcome the opportunity to address your concerns first.

9. Cookies and analytics

For information on cookies and analytics used on this website, see our Cookie & Site Policy.

10. Changes to this notice

We may update this privacy notice from time to time. The "Last updated" date at the top of this page indicates when the most recent revision took effect.